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Privacy Policy

Effective as of May 24, 2018

At AI Op School, we’re committed to protecting and respecting your privacy.

This Policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure.

We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you're agreeing to be bound by this Policy.

Any questions regarding this Policy and our privacy practices should be sent by email to or by writing to EU-projecten, Ghent University (ELIS), Technologiepark 15, 9052 Gent, Belgium.

How do we collect information from you?

We obtain information about you when you use our website, for example, when you register for an account or an event managed by AI Op School.

What type of information is collected from you?

The personal information we collect might include your name, affiliation and email address. You make the decision whether to proceed with any activity that requests personal information. If you do not wish to provide the requested information, however, you may be unable to use our services.

Here is a full list of personal data that we collect.

  • Name
  • Email address
  • Location
  • Affiliation
  • Gender
  • Dietary requirements

Only event organizers will have access to this information. We will never share this information with third parties.

How is your information used?

We may use your information to:

  • Set you up with an account at
  • Process your registration for events managed via AI Op School
  • Send you communications related to events you might be attending
  • Provide support

We review our retention periods for personal information on a regular basis. We will hold your personal information on our systems for as long you maintain an account with us in good standing. You may request to cancel your account at any time, at which point we will permanently anonymize your information on our system.

Use of Cookies

When you visit we may store information about your web session and assign you one or more 'cookies' Your browser will store these cookies on your computer in a small text file. For example, when you decide to login as a AI Op School user, we store encrypted information in your browser so you don't have to login on every page.

Permanent cookie files remain on your computer's hard drive until you delete them manually using your browser or operating system software. You can enable your browser to refuse cookies, but doing so may disable access to some services and tools that we offer.

Age restriction

In principle, our services are not directed to persons under 16 years of age.

Anyone using warrants and promises that they are 16 years of age or older. AI Op School does not intend to collect personally identifying information from anyone under the age of 16. If you are under the age of 16 we ask that you do not use this web service.


We use physical, technical, and administrative measures to safeguard information in our possession against loss, theft and unauthorized use, disclosure, or modification. Please note, however, that no data transmission or storage can be guaranteed to be 100% secure. As a result, while we strive to protect the information we maintain, we cannot ensure or warrant the security of any information that you transmit to us. If you identify any weakness in our security, please inform us.

Data Subject rights

Users have rights on their personal data. You may contact us in order to assert your rights as a Data Subject, including the right to access, rectify, erase your personal data; the right to withdraw consent and to restrict or object to the processing of your personal data; and the right to portability of your personal data. Data Subjects also have the right to lodge a complaint with a supervisory authority in case their rights would be violated.

If you are subject to the GDPR, you have the right to request your data to be sent to you upon request. You may request your data by reaching out to At which point we will email you back your requested data as a JSON file.

You may request at any time to have your account deleted. Your personal data will be permanently removed from our services but some anonymized data may be retained by AI Op School after account deletion.